General Information

Relocating employees are reimbursed for necessary and reasonable expenses associated with relocation. Such expenses include, for example, transportation; house hunting; shipping of possessions; trips home; and settling in, selling, and acquiring a home.

We encourage you to schedule a meeting with the Y-12 relocation administrator within the first 2 weeks after reporting to work. During the meeting the relocation administrator will assist with completing expense reports and answer any questions regarding the relocation process.

All travel arrangements related to relocation must be approved by the Y‑12 relocation administrator.

You must complete all aspects of the relocation process within 2 years from the date of employment or transfer. Reimbursement of expenses will stop if employment is terminated.

You must submit relocation expenses within 90 days of the date the expenses are incurred.

All relocation expenses are reimbursed upon completion of the Relocation Expense Report (UCN-13A, PDF). Here are things to remember when completing expense reports:

• Receipts must be provided unless the expense is directly billed to Y‑12.
• Lodging is reimbursed at actual cost not to exceed the General Services Administration (GSA) per diem rate as stated in the Federal Travel Regulation (FTR).
• Tax on lodging is reimbursed and is not limited to the GSA per diem rate.
• Use of privately owned automobiles is reimbursed at the same rate as the Internal Revenue Service (IRS) approved rate.
• Laundering of clothing is a miscellaneous travel expense provided you spend at least four consecutive nights on official travel.
• You will be reimbursed for an unlimited number of official phone calls to accomplish your work assignment and for one 15-minute personal phone call each day.
• Reimbursement for receipted toll charges is allowed over and above the mileage, meals, and incidental expense allowances.

If you have questions about this general information, be sure to contact the relocation administrator.