Inbound Travel

Inbound travel by public carrier is allowed if it is more than 250 miles from the old location. Reimbursement covers the equivalent of economy refundable airfare. Actual and reasonable expenses to and from the terminal are also covered. Air travel arrangements must be approved and arranged by the Y-12 relocation administrator.

If one personally owned vehicle is driven to the new location, mileage costs are reimbursable at the Internal Revenue Service business mileage rate. If two personally owned vehicles are driven to the new location, mileage costs for the second vehicle are reimbursable at the Internal Revenue Service medical and moving mileage rate.

During inbound travel, a minimum of 400 miles must be traveled per day. The Rand McNally website allows you to calculate mileage by entering your beginning location and destination.

Toll charges and reasonable phone calls are reimbursable.

Lodging is reimbursed at the General Services Administration (GSA) rate for the city of lodging. Actual lodging receipts are required. Meals and incidental expenses (M&IE) are paid at the current GSA rate for the city of lodging.

M&IE for the first travel day is paid at 75% of the standard M&IE GSA per diem rate for the person traveling. Travel days between the first and last travel days are paid at the full standard GSA per diem rate for the person traveling.

Contact the relocation administrator with specific questions about inbound travel.