Accounts Payable

Services provided by the Accounts Payable Department include authorization of payments to vendors and other third parties for purchases made through either the formal procurement system or those approved for payment by an authorized representative.

Accounts Payable provides cost and commitment data to the SAP system in compliance with applicable company policies, procedures, and federal laws, striving to meet the highest standards in quality and customer satisfaction.

Accounts Payable offers the Vendor Account Status System (VASS) to assist vendors and other customers with questions concerning payment activity. VASS is available 24 hours a day for status updates. The purchase order/subcontract number is required to access payment information. Your vendor PIN is available from your Sales Representative.

Subcontracted vendors may email their invoices to CNS, LLC Y-12 at acctspaymms@y12nsc.doe.gov. For more information about Accounts Payable, please contact Holley Chitwood, 865.241.2624:

Accounts Payable Department
Y-12 National Security Complex
P.O. Box 2009, MS 8265
Oak Ridge, TN 37831–8265

Expediting Payment

The Electronic Funds Transfer (EFT) Payment Program enables Y-12 to make payments to its subcontractors by electronic funds transfer rather than by check, which expedites the payment process.

If you currently have an open purchase order/subcontract with Y-12 and are interested in participating in the EFT Payment Program, information concerning the program may be obtained from the Buyer responsible for the administration of your purchase order/subcontract or by calling 865.241.3489, Y-12 Treasury Services.

Use the Vendor Payment Profile form to provide electronic funds transfer information.

Privacy Act Statement

Pursuant to 5 U.S.C. 552a(e)(3), enacted into law by Section 3 of the Privacy Act of 1974 (Public Law 93‑579), the following statement is furnished to individuals who present checks for payment to Consolidated Nuclear Security, LLC.

  1. Authority: 31 U.S.C. 321 and 3301; 12 CFR 205, Federal Reserve Board Regulation E; 31 CFR 210; 5 U.S.C. 552a; Public Law 108‑100.
  2. Purpose: A check that is presented for payment is converted into an electronic transaction when the imager reads the bank account information from the bottom of the check. The process allows funds and information to be processed in a streamlined manner. 31 CFR 210.
  3. Routine Usage: The converted check image will be used to process payments owed to the U.S. Department of Energy / National Nuclear Security Administration or Consolidated Nuclear Security, LLC. The image will be transmitted to a bank for processing in the Treasury’s Paper Check Conversion Over the Counter (PCC OTC) process. The original check will be destroyed no later than 14 days after the settlement date of the entry. The information obtained from the check will only be used to collect funds for payment of obligations due from the submitter of the check.
  4. Mandatory or Voluntary Use: Furnishing check information is voluntary; however, a decision not to do so may require you to make payment by some other method.
  5. System Manager and Address: Kevin S. Bryant, Manager of Accounts Payable Travel and Treasury Services, Consolidated Nuclear Security, LLC, P.O. Box 2009, MS 8264, Oak Ridge, TN 37831.

VASS

If you are a Y-12 subcontractor and you have a question about payment activity, use the Automated Vendor Account Status System (VASS), which is available 24-hours a day, for a status update. The purchase order/subcontract number is required to access payment information. Your vendor PIN is available from your Sales Representative.