Important Notices

Portal Protocol

Dated: May 24, 2021

Updated - Process to Access the Y-12 National Nuclear Security Complex During Stage 2 Resumption of Operations for Badged & Unbadged Suppliers/Vendors/Delivery Drivers


Consolidated Nuclear Security, LLC. (CNS), the managing and operating contractor (M&O) for the Y-12 National Nuclear Security Complex (Oak Ridge, TN) continues in Stage 2 COVID-19 resumption of operations. This means CNS has returned to normal facility operations. This process has been revised from the last correspondence dated July 8, 2020 and documents how CNS will manage and control access to the site for those required to perform work on site, for both badged and un-badged visitors, including subcontractors, suppliers, vendors, and delivery drivers. For purposes of this process, the term “site” will mean, in addition to the Y-12 Complex and New Hope Center, any owned or leased building where Y-12 personnel conduct operations.

On Thursday, May 13, the Centers for Disease Control and Prevention issued health recommendations for individuals who are fully vaccinated against COVID-19—those individuals who are more than two weeks past their second Pfizer or Moderna vaccination dose or the Johnson & Johnson one-dose vaccine.

The CDC recommendations were accepted by DOE and NNSA and have resulted in revisions to COVID-19 Workplace Safety Plan. New site guidance below:

  • Vaccinated subcontractors, and visitors may choose not to wear masks or socially distance.
  • Vaccinated subcontractors also are not subject to mandatory COVID-19 testing if they believe they have been exposed to the virus.
  • The honor system is being used regarding vaccination status—wear a face covering and practice social distancing if you have not been vaccinated.
  • If a subcontractor employee provides false information associated with your vaccine status and/or fails to comply with this Safety Plan, contractual action will be initiated to the subcontractor employee’s employer up to and including being barred from entering the site or termination of the contract.
  • Providing false information can not only bring about disciplinary actions, it puts your life and the lives of others in peril.

All vaccinated subcontractors, suppliers, vendors, and delivery drivers must continue to abide by the following site requirements that do not change.

  • The need to practice good hygiene by washing hands frequently.
  • The need to review your COVID-19 questionnaire card every morning before you come to work.
  • The need to use the temperature check stations upon entering your work site.
  • The need to report symptoms (shortness of breath, fever, fatigue, etc.) to OHS, if you are vaccinated or unvaccinated, and consult with your physician.
  • The need to get tested if you believe you have been exposed to someone with COVID-19, if you are unvaccinated.
  • The need to quarantine, if you are unvaccinated.
  • The need to quarantine, if you are vaccinated and test positive.

All subcontractors, suppliers, vendors, and delivery drivers must continue to follow the below Stage 2 COVID-19 requirements.

The Shipping and Receiving facility at 765 Perimeter Rd. remains open for operations during the hours of 7:00 AM – 3:30 PM, M – Th.

Otherwise, site visits will be limited to mission critical matters only and requires advanced approval.

Process for Pre-screening of Un-badged Requiring Site Entry:

All host organizations/STRs that require on-site contractors, vendors, suppliers, or external delivery services during Stage 2 shall continue to provide a list of un-badged personnel 48 hours prior to the on-site need to Occupational Health Services (OHS) and instruct associated personnel to contact the Y-12 OHS at 865.574.1583 to complete a medical risk assessment screening and report travel within the last 14 days.

OHS will notify the Badging Office with results of screenings. Based on the results, the on-site contractor, vendor, supplier, or external delivery personnel will receive direction on actions they need to take in order to be issued a badge and access the site.

Reference: Coronavirus - Traveling Within the USA

Process for Daily Screening of all Badged Personnel Requiring Site Entry:

Every day, prior to arriving at the site all on-site contractor, vendor, supplier, or external delivery personnel must follow the guidance in the "Y-12 Site Entry Process During COVID-19 Pandemic" by taking their temperature and performing a self-screening questionnaire by answering 4 simple questions. If all responses to the questions are “NO” and the temperature read is less than 100.5 degrees personnel may proceed to the site with the “green” side of the red/greed card facing up on the dash of their vehicle.

Mandatory Site Procedures for all “Un-Badged” and “Badged” Personnel Including Delivery Drivers

Temperature checks will be administered at predetermined locations and times, as directed by the CNS Medical Director.

Any contractor, vendor, supplier, or external delivery personnel with a temperature reading of 100.5 or greater, or have answered “YES” to any of the 4 questions in the "Y-12 Site Entry Process During COVID-19 Pandemic", or whom feel sick are not permitted on site and should not attempt to access the site.

Anyone who suspects or is later confirmed to be ill after arriving on site or within 14 days of leaving the site shall immediately contact their Y-12 STR, Y-12 OHS at 865.574.1583, and their employer.

Contractors, vendors, suppliers, or external delivery personnel are required to don a face covering (cloth or mask) upon entering and until exiting the site. Face coverings should not interfere with other prescribed PPE. The face coverings can be temporarily removed for eating, drinking, personal hygiene activities, while exchanging for a new face covering or when in an isolated space (office, etc.) In the event wearing a face covering conflicts with the use of other safety equipment or practices, then social distancing must be used. It is essential that all visitors follow the additional CDC guidance on ways to prevent the spread of COVID-19 found at: How to Protect Yourself and Others.

Process for deliveries:

All truck drivers, including those of subcontractors:

  • Traffic and logistics will be notified of the origin and route of the delivery
  • Social distancing guidance applies to all drivers to minimize exposure
  • Drivers with full truck loads will remain in the cab to check into receiving
  • Drivers with less than truck load deliveries will maintain social distancing while identifying what is to be unloaded to Y-12 receiving personnel
  • Drivers with incoming loads will un-strap/un-tarp loads their loads and then distance themselves from the receiving personnel by reentering the cab or moving to a designated location at least 6 ft. from others
  • Y-12 receiving personnel will unload the truck
  • Once unloaded and Y-12 receiving personnel are clear of the area the Driver will be advised to fasten straps/tarps as necessary for departure
  • Carriers that use tablets or scanners to obtain proof of delivery signatures will type in the receiving personnel’s name, no direct contact by Y-12 personnel is permitted
  • Personnel will don gloves if/when exchanging paperwork, and will not share pens
  • Drivers showing signs of illness shall contact Y-12 OHS at 865.574.1583 immediately
  • Deliveries from areas with high community spread: Reference Coronavirus - Traveling Within the USA for most current updates
  • Drivers should understand dates of travel to determine potential exposure
  • Develop plan, case-by-case for handling of materials that cannot be disinfected. Current National Institute of Health (NIH) and Centers for Disease Control guidelines are not conclusive on the duration of virus viability on surfaces
  • All visitors/drivers that become a suspect or confirmed COVID-19 case within 14 days of leaving the site(s) shall contact Y-12 OHS at 865.574.1583 immediately. It is essential all drivers follow the additional CDC guidance on ways to prevent the spread of COVID-19 found at: How to Protect Yourself and Others.

The Consolidated Nuclear Security Supply Chain Management department wants to alert suppliers to an active email scam involving request for quotations and issuance of purchase orders that purport to originate from CNS but are in fact fraudulent.

Fraud Alert to Suppliers

Consolidated Nuclear Security, LLC is committed to ensuring that all subcontractor employees know they are free to raise Environmental, Safety & Health (ES&H) technical concerns without fear of intimidation, reprisal or retaliation.

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