AVID Prohibited Items

August 21, 2018

  • Accountable Nuclear Material
  • Advertising/Public Relations Items
  • Alcohol (ethyl, pure, & denatured)
  • Analytical services that are regulatory-related
  • Artwork
  • Bottled water – except from the AVID Beverage Supplier
  • Business Cards/Business card holders
  • Calibration Services for measuring & test equipment
  • Cell phones/Cell phone accessories
  • Clothing, “high end” brand names, i.e. Cabellas – clothing is restricted to the AVID Clothing Supplier
  • Coffee Supplies: coffee, creamer, sugar, cups, filters
  • Controlled Substances (drugs)
  • Door keys and locks
  • Drafting services
  • Drums (Empty) or Containers
  • Duplicating, Printing, and Photocopying
  • Electrical items not UL approved
  • Explosives/Ammunition
  • Fabrication
    • Bolt
    • Electronics
    • Fasteners
    • Metal
    • Plastics
    • Pressure vessels
  • Flash USB drives and memory devices
  • Flowers, flower arrangements
  • Furniture – except from the AVID Furniture Supplier
    • Bookcases
    • Chairs
    • Corkboards
    • Desks
    • Display Cases
    • Electronic copying whiteboards
    • Ergonomic furniture
    • File cabinets
    • File cabinet safes
    • Lounge furniture
    • Modular workstations
    • Office shelving
    • Partitions
    • Storage cabinets
    • Tables (including conference, lab)
  • Hazardous Material Outer Packaging
    • Containers
    • Fiberboard boxes
    • Plastic drums
    • Radioactive waste/Hazardous waste
    • Steel drums
  • High Risk Property
  • Hoisting and Rigging equipment
    • Below the hook structural and mechanical lifting devices
    • Chain slings
    • Eye bolts
    • Hoist rings, pear shaped links
    • Hooks
    • Manual, electric & air-operated hoist
    • Manually operated lever hoist
    • Shackles
    • Swivel-hoist rings
    • Synthetic slings
    • Turnbuckles
    • Wire ropes
    • Wire rope slings
    • Wire rope clips (clamps)
  • Intelligence & Surveillance-related items (e.g. eavesdropping and wiretapping equipment)
  • Items fabricated or purchased against Y-12 Procurement Specifications
    • Equipment Specifications
    • Equipment Data Sheets
    • Y-12 Drawings
  • Items requiring ET&I inspection unless ET&I is checked and an ET&I employee is identified as the goods recipient.
  • Items requiring Quality Inspections
  • Items requiring Calibration
  • Intelligence and Surveillance-Related Items (Cameras, recording devices)
  • Leather Office Products > $25.00
  • Logo items without approval
  • Machining or Machine Shop Work
  • Meals & Refreshments (travel-related items)
    • Coffee Supplies – creamer, sugar, cups, filters
    • Decorations, party favors, balloons, etc.
    • Gifts, gift certificates, greeting cards, wrapping paper, art supplies
    • Paper plates, napkins, utensils, cups
    • Serving dishes
    • Tablecloths and/or dressing
  • Medicine and medical supplies unless ordered by Y12 Medical
    • Controlled Substances (drugs)
    • Over the Counter pain Relievers (Tylenol, Aspirin)
    • Antacids
    • Allergy
    • Cold Relief
  • Office Decorations
  • Office Supplies
  • Pagers
  • Paintings, Artwork, Pictures, etc.
  • Paper – restricted to the AVID Paper Supplier
  • Promotional / Logo items - restricted to the AVID Promotional Supplier
  • Pathogens (viruses/bacterial/rickettsia/fungi) & toxins
  • Personal defense items (Weapons/Mace)
  • Radiation Sources
    • Radioactive
    • Materials/supplies (radiography sources, radioisotopes, radio-labeled chemicals, static eliminatory, self-illuminated signs)
  • Precious Metals
  • Pressure Relief Valves/Devices
  • Quality Level “Q” and “RS” items
  • Ratchet Straps
  • Radiation Sources, radioactive materials/supplies (radiography sources, radioisotopes, radio-labeled chemicals, static eliminatory, self-illuminated signs)
  • Radiation Generating Devices
  • Radiation Detection Meters / Monitors
  • Safety Glasses (prescription)
  • Security or Classification Control Items – Items being used in application vital to the security or classification control of a specific area or the plant
    • Explosives
    • Firearms
    • Intrusion Alarms
    • Munitions
    • Personal Defense Items
  • Services of any type, including but not limited to:
    • Analytical Services
    • Calibration Services
    • Drafting Services
    • Inspection Services
    • On-going services, e.g. internet, call shares, cellular phone equipment
    • One-time services
    • Services performed on-site
    • Waste management
  • Software (unless part of ADP equipment (Avery labelers, Printer drivers))
  • Supplies fabricated to Company specifications & drawings
  • Telephones/telephone
    • Equipment/telephone features, e.g. voice mail, call waiting, etc)
  • Welding and related
    • Inspection services
  • Welding blankets
  • Wireless Electronics (Bluetooth WiFi, RF, etc.) Pointers allowed

AVID Items with Special Consideration

  • Computer Hardware and/or items containing Computer Hardware:
    • Approval from IT is required.
    • Examples included but are not limited to Computer Hardware Components, Computer Hardware Replacement parts, portable electronics devices, Input / Output peripheral devices, and/or computer network components.
  • Items with Radio Frequencies (RF), Infrared IR), Laser, Bluetooth or other Wi-Fi or cellular capabilities/options available:
    Consultation with IT should occur prior to purchase as it is recommended that the requester ensure radios or wireless devices can be purchased at the Y-12 without prior approval through the Telecommunications Proposal (TP) process.
    • Examples included but are not limited to: Wireless Electronics, RFID tags on containers, ID chips in lab animals, PDAs, wireless mouse, audio visual controllers, barcode readers, calculators with IR ports, wireless printers, etc.
  • Calibration Inspection:
    Consultation with metrology should occur prior to purchasing any of the following items
    • Measuring & Test Equipment
      • M&TE that will be calibrated ORMC or ORMC approved Y-12 Organization ONLY
  • ET&I Inspection:
    Please note that listed below are items that require ET&I Inspection that ARE allowed to be purchased via AVID. This is not a comprehensive list of items requiring ET&I Inspection.
    Consultation with ET&I should occur prior to purchasing any of the following:
    • Hoists
    • Slings
    • Below-the-Hook Lifting Devices
    • Aerial Devices
    • Safety Harnesses, Lifelines, and Related Equipment
    • Tie-Down Strap Systems
    • Portable A-Frames
    • Conveyors
    • Dikes
    • Emergency Eyewashes and Showers
    • Backflow Preventers
    • Portable Ladders

AVID Items Prohibited to Certain Suppliers / Manufacturers

Items AVID Supplier / Manufacturers
Beverage products Beverage Supplier
Clothing Clothing Supplier
Copier Paper Paper Supplier
Furniture manufactured by Herman Miller, Hon, or Workrite Furniture Supplier
Promotional / Logo items Promotional Supplier
Safety Prescription Glasses Glasses Supplier
Scaffolding Safeway Brand Scaffolding ONLY